Join Immediately :- 8 Years UAE experience in Admin,Sales and Executive secretary

Dear Sir,

This letter is to express my interest in the post of Admin and sales in your esteemed company. Based on my work experience and academic qualification, I am confident that I will be a great addition to your team. I have enclosed my resume to provide a summary of my qualifications.

I have 8+ years of experienced in the field administration and Sales. I am currently working as an Executive in Admin and Sales.

I believe my hands-on experience and practical working knowledge in admin & sales will be well suited to meet the goals of your organization. I would like to have an opportunity to discuss how my experience and skills can help your organization. Until then, thank you for your time.


I look forward to talk/meet with you soon.




Archana Divakar



Last Resume Update December 25, 2018
Address Sharjah, United Arab Emirates
E-mail Locked
Phone Number Locked


Green Horizon Building LLC
Executive in Admin and Sales
Oct 2016 - Dec 2018

 Currently working as an Executive in Sales and Administration department responsible for Tele Sales and office Administration.
 Supports day to day operations of the organization by administering various tasks; including sales coordination, team collaboration, site coordination etc
 Working side by side with the Managing Director to ensure company strategy and vision.
 Worked as an assistant for the director for a year and half in the progress of establishing family business...
 Successfully analyzing an organization's critical business requirements, identify deficiencies and potential opportunities, and develop innovative and cost-effective solutions for enhancing competitiveness, increasing revenues, and improving service offerings.
 Conduct market research to identify selling possibilities and evaluate customer needs
 Actively seek out new sales opportunities through cold calling, networking and social media.
 Set up meetings with potential clients and listen to their wishes and concerns.
 Prepare and deliver appropriate presentations on products/ services.
 Create frequent reviews and reports with sales and financial data.
 Ensure the availability of stock for sales and demonstrations.
 Participate on behalf of the company in exhibitions or conferences.
 Negotiate/close deals and handle complaints or objections.
 Collaborate with team to achieve better results.
 Monitor and taking review of all executives.
 Worked as HR Assistant. I was selecting CVs and conducting interviews.
 Reporting to General Manager about the performance of executives.
 Handling Debt collection department and credit controlling.
 Maintain accounts receivable customer files and records.
 Prepare bank deposits and Cash Book.
 Monthly and Weekly report submitting to Managing Director

Plastica Industries LLC
Executive Secretary Cum Sales Coordinator
Jul 2010 - Jul 2013

Responsibilities as Executive Secretary
 Provide administrative and clerical support to departments or individuals.
 Schedule meetings and arrange conference rooms.
 Alert manager about cancelations or new meetings.
 Manage travel and schedule.
 Handle information requests.
 Prepare correspondence and stuff mail into envelopes.
 Arrange for outgoing mail and packages to be picked up.
 Prepare statistical reports.
 Manage spreadsheets.
 Greet and receive visitor.
 Prepare confidential and sensitive documents.
 Coordinates office management activities.
 Determine matters of top priority and handle accordingly.
 Prepare agenda for meetings.
 Takes and transcribes dictation.
 Helps prepare office budget.
 Plans events and volunteer activities.
 Maintain office procedures.
 Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
 Operate office equipment, such as photocopy machine and scanner.
 Coordinate committees and task forces.
 Relay directives, instructions and assignment to executives.
 Receive and relay telephone messages.
 Direct the general public to the appropriate staff member.
 Maintain hard copy and electronic filing system.

Sales Co-Coordinator to BDM
 Coordination between customers and sales team on all sales related requirements.
 Preparation of sales quotations and cost sheets.
 Comparisons of quotations and cost sheets between different suppliers.
 Handling of emails related to sales such as enquiries, proposals, purchase orders, deliveries etc.
 Meeting arrangements with clients for sales team and BDM.
 Track the samples sent/received from Clients/Suppliers.
 Arrange sample products from factories to clients as and when required.
 Preparation of Performa Invoice.
 Delivery coordination and payment follow-up both domestic and international.
 International travel arrangements, hotel booking with Airport Pick-Up & Drop-Off, Visa Arrangements for Managing Director and Business Development Manager.
 Keep a track of upcoming events / exhibitions related.
 Keeping of all confidential documents of company and bank account details and credentials related to Managing Director.
 Keep a track of employee Passport, Work Permit, and Visa expiry and renewals.
 Documentation for employee visa applications and cancellations.
 Maintenance of employee files and updating database.
 Excellent communication and interpersonal skills presenting design boards to Clients, answering question, developing options and collating all presentation outputs to apply to revised designs for future presentations and final approval.
 Contacted existing and prospective clients to arrange meetings prepared schedules on a daily or weekly basis keeping them updated for changes in time and date of meetings.
HR assistant – Reporting to the HR manager

 Provide input and content for media job advertisements, including career website
 Maintain the HR Presentation for new staff during orientation
 Draft HR/Corporate announcements
 Draft Disciplinary/separation letters; and any other employee-related letters
 Roll-out and follow-through probation reviews and confirmation
 Ensuring the department complies with all recruitment Policies, Laws, & Regulations.
 Setting up, monitoring and then tracking employee probationary periods.
 Maintenance of the HR records and systems.

Protech Technical Services LLC
Office Administrator Cum Sales Coordinator
Apr 2007 - Jul 2010

 Overall office administration and Sales co-ordination.
 Receives telephone calls and transfers to right persons.
 All courier works handling- (Quote and negotiation)
 Tracking the shipment/ arranging collection.
 Handling of office files like correspondence and directories etc
 Keep a track/note of company suppliers/client’s List
 Filing/handling of files AWB bills
 Handling of MD’s Confidential Files related to bank details.
 Prepares Invoice, submissions, and payment follow-ups.
 Vouchers Entry into ERP Software System
 Arrangements for cheque collection
 HR Related Supports to Management
 Receiving customer enquiries and sending quotations as per their requirements.
 Receiving Purchase Orders from customer and scheduling service.
 Creation of new suppliers [Vendors] for purchase.
 Credit Controlling and handling Debt collection department.
 Service Coordination - Monitoring the daily activities of Service Engineers/ Technicians.
 Verifying Service engineers Daily Reports and Activities
 AMC Records Updating and follow up for next service.
 Reporting to Directors on daily / weekly / monthly basis.


M G University
Bachelors Degree in Arts
Jun 2002 - May 2005

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