Document Controller, Secretary,Administrative staff

12 years Experience in U.A.E, and graduated for Course of Bachelor of Science in Agriculture major Animal Science.More on experience in Engineering Construction Engineering and Consultant,  expertise for Administration/Clerical functions and Documentation works.

Last Resume Update September 15, 2019
Address Sharjah, United Arab Emirates
E-mail Locked
Phone Number Locked

Experience

BHNS Engineering Consultant
Document Controller cum Secretary
May 2019 - Oct 2019

* Provide full secretarial and admin support to the project team and department.
* Monitor all incoming emails and revert accordingly.
* Retrieve files as requested by employees and clients.
* Manage the flow of documentation within the organization.
* Copy, scan and store documents and Create templates for further use.
* Prepare agenda for meetings and draft of minutes of meeting and maintain records and project team.
* Able to prioritize, plan ahead and achieve objectives within strict deadlines.
* Monitor log registered and track plans and specifications as received including all revisions ensuring that the information is accurate and up to date including all hard copy and soft copy files.
* Ensure that controlled copies of latest approved material /drawings are given to appropriate staff, con-tractors.
* Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department.
* Manage all project documentation (includes engineering/technical, correspondence, generate Company and by contractors, keep track of acknowledgment all incoming/outgoing correspondence from con-cerned parties.
* Maintains document register, ensuring deliverables for each discipline is kept to date
* Responsible to ensure all documents are reviewed, commented & transmitted within review cycle peri-od.
* Responsible to monitor due dates for incoming and outgoing correspondence, and other documents.
* Responsible for distribution of Documents according to distribution matrix.
* Responsible for the preparation of transmittal & submittals.

AURECON ENGINEERING CONSULTANTS
Document Controller cum Secretary
Oct 2017 - Apr 2019

* Assisting to Resident Engineer (RE).
* Provide full secretarial and admin support of project team and department.
* Managing calendar, appointments, meeting conference calls
* Responsible for transportation for site staff.
* Perform data-entry, recording, printing and filing duties.
* Coordinate all the Document Control procedure, including technical documents, drawings etc.
* Typing of site documents, and follow up of all the site needs
* Ensures proper document classification, sorting, filing and proper archiving.
* Tracking the pending documents through Log registered reports.
* Expediting the review of internal and external documentation within Engineering Department.
* Maintaining records of shop drawings, method statement, Material/Technical Submittals , RFIs, FRAs, MIR, Payment Certificates, progress reports, work notifications, pre-qua, work notification Site In-struction/NCR’s Inspection request.
* Insure the controlled copies of latest approved documents/drawings are given to the appropriate staff
* Checking the quality of drawings and Documents to be catalogued.
* Input document data into the standard registers ensuring that the information is accurate to date.
* Coordinate with the Engineer’s, Quantity Surveyor, Draughtsman, Civil Inspector, Land Surveyor
* Monitoring all correspondence or submittal for pending issues
* Preparing monthly attendance logs for salary records.

MWH PART OF STANTEC GLOBAL UK LTD
Document Controller cum Secretary
Feb 2016 - Oct 2017

* Provide full secretarial and admin support of project team.
* Monitor all incoming emails and revert accordingly.
* Monitor log registered including all hard copy and soft copy files of project documentation.
* Take minutes of meeting and maintain records for the operations and project team.
* Maintains document register, ensuring deliverables for each discipline is kept to date
* Retrieve files as requested by employees and clients.
* Responsible for distribution of Documents according to distribution matrix.
* Manage all project documentation (includes engineering/technical, Correspondence, track of acknowledgment all incoming/outgoing correspondence from concerned parties.
* Prepare employees monthly attendance for payroll purposes and forward to main for salary record.
* Maintain the stationary office supply and other facilities.
* Maintaining logs records of shop drawings, method statement, material submittals, document transmittals, RFIs, FRIAs, NCRs, SOR, Payment certificates, calculation and data sheets, progress reports, Pre-qualifications, Test report.
* Issue and receive controlled project documentation
* Responsible to Compute Contractor Payment Application
* Responsible for Draft/typing correspondence and distribute the correspondence.

DRAGON OFFSHORE INDUSTRIES LLC
Project Secretary cum Document Controller
Dec 2012 - Dec 2015

* Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
* Maintain records of Engineers and assist in their movements.
* Issue and receive controlled project documentation
* Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department.
* Implement Company Document Control processes, procedures, and specifications to ensure accu-rate records of all project official documentation generated by the Company or its sub-contractors.
* Distribute documentation to the project team in a timely and accurate manner.
* Support the officers and project team in daily admin roles and assist to keep stock of stationary sup-plies for the department.
* Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, etc.
* Prepare and raise purchase requisition for purchase of project materials using Microsoft dynamics ERP.
* To coordinate to Planning Engineer for final drawing and distribute for construction and site works along with Job card.
* Monitoring Offshore Record file such as Visa validation of Iran visa and working days prior to sign off.
* Keep update manpower list/passport number/Iran Visa Validity, leave application, emergency leave and sick leave.
* To Coordinate with HR Personnel/Yard Coordinator/Yard Manager for manpower supply required in offshore field.
* Coordinate with Transportation In charge and Driver to pick up the staff/employee from airport.
* Preparing gate pass for visit suppliers, and sub-contractors staff doing works in yard.

AL TURATH ENGINEERING CONSULTANTS
Document Controller cum Secretary
Jun 2010 - Nov 2015

* Assisting the Resident Engineer (RE)
* Check the calendar schedule meeting of Resident Engineer and conference.
* Assisting other staff for daily office routines.
* Typing correspondence, internal & external memos, letters, submittals, minutes of meeting etc.
* Maintaining logs records of shop drawings, method statement, material submittals, document transmittal, RFIs, FRIAs, NCRs, contract payment certificates, calculation and data sheets, progress reports, work notifications, Pre-qualifications, notification of material receipts, etc.
* Maintain and organize electronic document systems ‘filing records for easy retrieval
* Maintain records of engineering documents and drawings in hard copy and electronic files and to moni-tor revisions and approvals.
* To receive and dispatch all incoming and outgoing document and to file them as a soft and hard copies.
* Daily routine activities of document control, including distribution of documents and maintaining logs.
* Preparing monthly reports (hard and soft copy) and forwarding to the Dubai Municipality.
* Preparing monthly attendance logs for salary records.
* To prepare Work Order / Request for Inspection, Site Instruction
* Prepare employees monthly attendance for payroll purposes and forward to main for salary record.
* Maintain the stationary office supply and other facilities.
* Prepared Monthly report and forwarding to client.
* Secures information by completing database backups.
* Prepare submittals (Pre-qualifications, Materials & Technical submittals, Shop drawings, RFIs, MRIs, WIRs, etc.) Arrange submission to client.

TERNA S.A
Secretary
Dec 2007 - Feb 2010

* Screening document for the Project Manager and followed the signature.
* Assisting the Manager and other staff for daily office routines.
* Managing calendar, appointments, meeting conference calls of the Project Manager.
* In-charge of taking telephone calls emails/faxes and provides necessary information
* Managing file systems/ scanned important documents and circulation/ fillings.
* Upload and distribute documents to relevant parties in accordance with the document distribution.
* Receive and Log Correspondence, report and forward to appreciate person.
* Maintains office supplies inventory by checking stock to determine inventory level.
* Typing letter memos internal/external Correspondence.
* To keep track of acknowledgement of all the outgoing letters correspondence from concerned par-ties.
* To prepare log book of office employees with their signature for arrival and departure time
* Coordinate with HR Personnel for passport releasing who is going for vacation or other purposes.
* Follow up the Quotation/LPO and pleased to ensure that the document are receive on time

Education

DEBESMSCAT
Animal Science
Jun 1996 - Mar 1999

Bachelor of Science in Agriculture

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