Sales Coordinator , Purchaser , Admin. Assistant / Logistics

Address: Flat 201, Bldg. F-03.

China Cluster, International City Dubai -U.A.E.

Mobile: +971-052 6969364

E-mail: rhona_03021984@yahoo.com

 

 

Rhona A. Vergara-Alejandro

Objective

Aiming for a challenging, growth-oriented post as a Sales Coordinator/ Admin. Assistant cum Logistic Assistant/ Company Driver within a reputed international company which I can add to my professional level experience and keep me on the cutting edge technology of today's rapidly changing world.

Qualification

  • A dedicated professional with more than 11 years total experience inclusive of:

 

  • Experience for 3 yrs. in the areas of Sales Coordination, Purchaser, Logistic Materials Management and Administration in I. MIDDLE EAST FZE, Dubai Silicon Oasis, Dubai (UAE).
  • Experience for 8 yrs. in the areas of Sales Coordination, Purchaser, Logistic, Materials Management and Administration with VALBRUNA GULF FZE, Jebel Ali Free Zone, Dubai (UAE).
  • Thorough understanding of Local Shipment, Free Zone documentation, Mirsal 2, preparation of Invoices, Purchase Orders , Packing List, Delivery Orders and application of Certificate of Origin.
  • Possess excellent communication, leadership, relationship management and analytical skills. Experience of working under cross-cultural and multi-lingual environments.
  • Capacity to work under high pressure situations, and relate to people across hierarchical levels for smooth project execution.
  • Well versed SAP / INFOVAL and Tally ERP 9.
  • Having a Valid UAE Driving License

 

Present Job / Experience

 

Sales Coordinator/Logistic /Purchase & Admin. Assistant                           (3 years)

G.I. Middle East Free Zone, Dubai, U.A.E.                      June 2015 –October 2018

(One of the leading manufacturer and distributor of Airconditioning products and having 4 biggest factory in (Rivignano/Piove de Saco) Italy, Asia and Hungary.

 

Duties and Responsibilities as SALES COORDINATOR

  • Providing sales and administrative support involving efficient handling of top and confidential agreements.
  • Responding and primarily assist the sales team, focusing mostly on managing schedules and the distribution of any sales documentation
  • Supporting the sales team in attaining sales targets.
  • Communicating with regional sales team for status of order and position of sales.
  • Preparing monthly, weekly or daily sales analysis.
  • Preparing Sales Order, Selection of Goods (warehouse Internal Requisition), Proforma Invoice, Packing list, Delivery Note and Invoices for daily transactions.
  • Follow-up outstanding payments regularly and reports to the management.

 

  • Responsible for preparing and then follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited.
  • Liaise between other departments and to the client to provide the service most suitable to the client’s needs, cost and time restraints.
  • Ensuring updated documents are maintained and archived properly for future reference.
  • Preparing Sales Reports, Invoice Summary and Annual Stock Taking.
  • Attending and assisting to the walk-in clients.
  • Updating the status of sales order in the database or computer.
  • Collecting, analyzing, evaluating and accounting the information in order to increase productivity of sales.
  • Preparing and submitting the Company Submittal to our new prospect clients.
  • Monitoring the trends and evaluating the performance assessed against monthly sales goals.

Maintaining an efficient work environment.

  • Promoting the facilities of the organization to fresh and existing customers through a proactive approach.
  • Assisting in the implementation of sales strategy as prepared by the Sales Manager.

 

Duties and Responsibilities as ADMIN. ASSISTANT/PURCHASER

 

  • In-charge for Hotel booking for our Managing Director and Board Members.
  • Coordinating and responding to all requests of internal meetings.
  • Prepare and issue internal circulars about public holidays and other important notifications.
  • Open, arrange, and deal out incoming mail such as faxes and email
  • Prepare LPO’s and take approvals for payments for various services/ activities as required.
  • Answering telephone calls and scheduled meetings.
  • Responsible for purchasing, stock replenishment and inventory of office and warehouse supplies.
  • Responsible for checking the orders/stocks coming from the supplier..
  • Purchasing Company Souvenir items for reliable customers and guest.

 

Duties and Responsibilities as LOGISTIC ASSISTANT

 

  • Preparing and applying Certificate of Origin through online and collecting original document.
  • In-charge for dispatching Air-conditioner / Spare-part materials for our Local customers in Dubai.
  • Preparing shipping documents for Hungarian shipments such as Selection of Goods, Invoice, Packing List, and Delivery Note.
  • Preparing Transfer of Ownership and Bill of Entries documents for Export and Import Shipments.
  • Resolve all problems for clients, copy invoices, proof of delivery and liaise internally to progress any problems that are being handled in any other department.
  • Coordinating with the Sales Team for preparation and delivery of materials to client’s location on time.
  • Coordinating with Italy factory for all Shipments handled by G.I. Middle East.

 

 

 

 

 

 

 

 

 

 

 

 

 

Previous Work Experience

 

Sales Coordinator/Admin. Assistant/Logistic Assistant/Purchaser              (8 years)

 Valbruna Gulf Fze, Jebel Ali Free Zone, Dubai, U.A.E.              Nov. 2007 –June 2015

(A wholly owned subsidiary of Acciaierie Valbruna S.p.A. Italy.)

Valbruna is one of the leading Stainless Steel Long Product Manufacturer having more than 36 branches all over the world.)

Duties and Responsibilities as SALES COORDINATOR

 

  • Providing sales and administrative support involving efficient handling of top and confidential agreements.
  • Responding and primarily assist the sales team, focusing mostly on managing schedules and the distribution of any sales documentation
  • Supporting the sales team in attaining sales targets.
  • Communicating with regional sales team for status of order and position of sales.
  • Preparing monthly, weekly or daily sales analysis.
  • Preparing Sales Order, Picking Note (warehouse Internal Requisition), Proforma Invoice and Invoices for daily transactions.
  • Responsible for preparing and then follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited.
  • Liaise between other departments and to the client to provide the service most suitable to the client’s needs, cost and time restraints.
  • Ensuring updated documents are maintained and archived properly for future reference.
  • Preparing Sales Reports, Invoice Summary and Annual Stock Taking.
  • Attending and assisting to the walk-in clients.
  • Updating the status of sales order in the database or computer.
  • Collecting, analyzing, evaluating and accounting the information in order to increase productivity of sales.
  • Preparing and submitting the Company Submittal to our new prospect clients.
  • Monitoring the trends and evaluating the performance assessed against monthly sales goals.

Maintaining an efficient work environment.

  • Promoting the facilities of the organization to fresh and existing customers through a proactive approach.
  • Assisting in the implementation of sales strategy as prepared by the Sales Manager.

 

Duties and Responsibilities as ADMIN. ASSISTANT/PURCHASER

 

  • In-charge for Hotel booking for our Managing Director and Board Members.
  • Coordinating and responding to all requests of internal meetings.
  • Manage and prepare annual Exhibition participated by the management (Dubai, Abu Dhabi and other GCC Country.
  • Prepare and issue internal circulars about public holidays and other important notifications.
  • Open, arrange, and deal out incoming mail such as faxes and email
  • Prepare LPO’s and take approvals for payments for various services/ activities as required.
  • Answering telephone calls and scheduled meetings.
  • Responsible for purchasing, stock replenishment and inventory of office and warehouse supplies.
  • Responsible for checking the orders/stocks coming from the supplier..
  • Purchasing Company Souvenir items for reliable customers and guest.

 

 

 

 

 

Duties and Responsibilities as (reliever) LOGISTIC ASSISTANT

 

  • Issuing Online Gate pass for vehicles through online.
  • Preparing and applying Certificate of Origin through online.
  • Preparing Local Goods Entry Pass for incoming goods to JAFZA.
  • In-charge for dispatching Air-conditioner / Spare-part materials for our Local customers in Dubai.
  • Preparing shipping documents for Hungarian shipments such as Selection of Goods, Invoice, Packing List, and Delivery Note.
  • Preparing Transfer of Ownership and Bill of Entries documents for Export and Import Shipments.
  • Resolve all problems for clients, copy invoices, proof of delivery and liaise internally to progress any problems that are being handled in any other department.
  • Coordinating with the Sales Team for preparation and delivery of materials to client’s location on time.

 

*Significant Attainments*

  • Distinction of maintaining close coordination with regards to material delivery for Major Projects like Abu Dhabi Port Khalifa expansion, Pearl Qatar, Dubai Business Bay and Al Raha Beach Development Project, Ras Laffan (Qatar) Port Expansion Project.
  • Instrumental in implementing necessary systems for monitoring (Inward and Outward) material movement from the warehouse.

 

*Trainings & Certificates*

 

  • 13th May 2014 - First Aid Fire Fighting Training Course conducted by the Port Customs and Free Zone - PCFC Fire Department.

 

Skills Set

 

  • Proficient in Microsoft Office and any other software related to the Sales or Domestic Removals industries.
  • Well versed SAP / INFOVAL and Tally ERP
  • Excellent verbal and written communications.
  • Highly skilled in Windows based computer operations
  • Passionate, hard worker and well organized professional with power to prioritize and multitask
  • Fully coordination with the Sales Team and possess excellent customer service.
  • With initiative and can work with very minimal supervision
  • Can handle customer service and complaints
  • Well-organized and responsible with an aptitude in problem-solving.
  • Flexible to meet deadlines and to work in non-business hours.
  • Independent

 

Educational Background

 

College:              (BSIT) Information Technology                        2001-2006

Institute of Creative Computer Technology

Manila Philippines

 

Basic Computer Course                                     2001-2002

Xavier Technical Training Center

Manila Philippines

 

Secondary:          Rizal High School                                                 1996-2001

Pasig, Manila Philippines

 

Elementary:        Rosario Elementary School                                   1990-1996

Pasig, Manila Philippines

 

Personal Information.

 

Nationality                                 :        Filipino

Date of Birth                             :        March 2, 1984

Age                                            :        34 yrs. old

Gender                                       :        Female

Religion                                     :        Christian Catholic

Civil Status                                :        Married

Language Known                      :        Tagalog & English

Visa Status                                :        Visit Visa (Expired on Feb. 15, 2019)

UAE Driving License No.         :        2065038 with own Car

 

References

Available upon request.

 

Hope my Qualification Meet Your Requirements.

Thanks A Lot.

Last Resume Update November 17, 2018
Address Dubai, United Arab Emirates
E-mail Locked
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