Experienced Document Controller/Project Coordinator /Secretary

PROFILE & ATTRIBUTES:

  • Bachelor Degree Holder with more than 10 years of extensive work experience
  • Imbued with “Can-do-attitude,” professional work ethics and positive dispositions in life and at work.

 

 JOB ROLES:

  • Project Coordinator
  • Document Controller
  • Secretary
  • Office In charge
  • Sales Coordinator

 

 WORK EXPERIENCE:

 

DOCUMENT CONTROLLER/PROJECT COORDINATOR    2007 - 2016

ABU DHABI HOLDING                                       Abu Dhabi, UAE

Reporting Authority: Business Development & Projects Director

Job Responsibilities:

 

Document Control/Project Coordinator

  • Handled the documentation and coordination of the company’s office building project (G+4) from project commencement until project completion.
  • Maintained proper filing of project documents
  • Ensured documentation is up-to-date and available for the Projects Department Sales Coordinator
  • Responsible for the integrity of manual and electronic documents
  • Coordinated with Clients for New Project Development
  • Coordinated with banks or financial institutions for project financing and related facilities
  • Coordinated with contractors, suppliers and consultants
  • Serves as Liaison for the Director of Business Support & Projects
  • Coordinate with project staff and technical representatives and provide updated details from the Consultant or Contractor on project status and progress of work

Administrative/Project Support

  • Managing Project Recruitment Process
  • Manage Project Staff
  • Provided administrative support to the Director of Business Support & Projects
  • Handled inquiries, draft correspondence and perform other work assignments, as required
  • Prepared comparative reports or data presentation for the Managing Director/Board of Directors
  • Search & categorize Contractors, Consultants, Suppliers or Vendors according to industry’s requirements and business investment opportunities
  • Organized & arranged meetings, prepare agenda & take down minutes of meeting
  • Assisted in bids & tender preparations, company prequalification & Tender submissions

 

  SECRETARY / OFFICE INCHARGE                                    2006-2007                                                       

  ORYX CONTRACTING LLC                           Abu Dhabi, UAE

Reporting Authority: Managing Director

Job Responsibilities:

  • Provided executive assistance to the Managing Director and administrative support to the Project Manager
  • Rendered multi-tasking duties in various work situations, environments and people
  • Coordinated with suppliers and vendors for building materials/supplies
  • Liaised with P.R.O. in the visa processing of employees
  • In-charge of general office administration
  • Managed office upkeep and orderliness, record-keeping and ensured integrity of confidential documents and payroll files
  • Handled the reception area, welcomed and received guests, screened and routed telephone calls
  • In-charge of office supplies / stationery requisitions or orders
  • Coordinated with couriers deliveries, document transmittals and mail reception
  • Liaised with labor supply agencies for the supply of labor resources from Pakistan, India, Nepal, Bangladesh

 

SALES SUPERVISOR                            2005 - 2006

WHITE WADI TRADING                                 Dubai, UAE

Reporting Authority: Owner

Job Responsibilities:

  • Competently handled the sales coordination process from taking the orders up to the successful product deliveries to customers.
  • Supervised Sales Team and their performance
  • Monitored and assured customers of the quality of the ordered products according to the required specifications, and to able to meet timelines
  • Processed all incoming LPO’s and documented/recorded all commercial and product-related documents in connection with the product flow and orders
  • Interfaced with or answered customers’ queries, claims and complaints on any issue regarding the ordered or delivered products or merchandize
  • Prepared all business correspondence; received all incoming business correspondence
  • Prepared Marketing Reports

SHOWROOM SALES IN-CHARGE                    2002 - 2005

DORIS SURPLUS SPARE PARTS                         Cebu, Philippines

Reporting Authority: Owner

Job Responsibilities:

  • In-charge of showroom sales of automotive parts, car accessories, engine parts and assembly, motor oil and lubricants
  • Interfaced with walk-in customers and entertained phone calls regarding product enquires
  • Prepared all sales reports, invoices, stock monitoring of outgoing/sold out items and incoming supplies
  • Conducted inventory of stocks
  • Established supplier contacts and coordinated logistics and deliveries

 

SECRETARY/ADMINISTRATIVE OFFICER                2000 - 2002

DS LUCKY BUILDERS & CONSTRUCTORS CORP.             Cebu, Philippines

Reporting Authority: Owner

Job Responsibilities:

  • Provided administrative support to the Engineers
  • Coordinated with all departments in all day-to-day activities
  • Screened telephone calls and routed calls to Managers
  • Organized meetings and business appointments
  • Maintained office filing
  • Drafted letters and correspondences
  • In-charge of office supplies orders and purchase

 

EDUCATIONAL QUALIFICATION:        

                                                                       

BACHELOR OF SCIENCE IN CUSTOMS ADMINISTRATION           

UNIVERSITY OF CEBU                           

Cebu, Philippines

 

      BACHELOR OF ELEMENTARY EDUCATION

      Cebu Normal University

    Cebu, Philippines

 

SKILLS:

 

  • MS Packages (Microsoft Word/Excel/Power Point/Outlook) and Internet Search Engines
  • Office Machines/Automation equipment (scanners; printers; faxes; binders, etc.)
  • Excellent project/sales coordination skills

 

REFERENCE (FORMER COLLEAGUES):

 

  1. Mr. Parvez Khan

     Director- Business Development & Projects

     Abu Dhabi Holding- Abu Dhabi, UAE

     Contact number-: Will be provided upon request  

 

  1. Mr. Nadeem Ahmed

Facilities Manager

Fujairah Mall- Fujairah, UA

Last Resume Update September 29, 2018
Address Abu Dhabi, United Arab Emirates
E-mail Locked
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